Frequently Asked Questions

From Wednesday 8th to Sunday 12th of October 2025.

By no later than Monday 1st September 2025.  Either online via the website, or you can print the submission form and email it to [email protected].

Uploading pictures is optional (this assists us with identifying artworks), however, we also photograph your works when delivered if you choose to sell your pieces at the festival.

Artwork can be anything creative such as sculptures, pottery, jewellery, sculpture, photography, woodworking, painting and drawing.

It is free to exhibit.

Please submit your top 4 pieces first - as they will take priortity for entry. If we have capacity beyond this we will accept your other submitted pieces.

Artists can display their work on one panel (1840mm x 1220mm or 2750mm x 1220mm) or one standard size square table.

You can choose to either display only, or display and sell your works at the festival.

You can apply to participate in one or multiple workshops up to Tuesday 18 June.  Spots will go quickly so we recommend you register/apply as soon as possible.

If you need to cancel your participation in any of our workshops please email [email protected]

Late registrations may be accepted on application.

Participation in our workshops is free.  Our service desk team can direct you to the area where your workshop is being held.

Our workshops cater to specific age groups and age limits apply for our workshops which are shown on the events page and when selecting the workshop you want to attend.  

Depending on the number of items you wish to display you will either share a panel, or be provided with a panel to display your works.

Available panel sizes are 1840mm x 1220mm or 2750mm x 1220mm.  Please specify your preference when you submit details of your pieces.

For artists displaying sculptures, pottery, jewellery, woodwork pieces etc please select your requirement for a table during the submit details process.

The maximum space available is 1 panel per artist.  Artists are required to map out their artwork display for hanging.  A diagram needs to be attached when delivering your artwork to Graceville.

Yes - all paintings and drawings must be either framed or mounted and be ready to hang with D-hooks or wire.

Yes, all artwork must be labelled on both the back of the artwork and on the packaging with the artist's name, bio, title, medium and artistic explanation.  We recommend printing your confirmation of submission email which will contain these details.  Do be sure to remove your bank account details from your labelling.

All labelled artworks must be wrapped and delivered to Graceville Centre Reception at 5 Sydney St NAMBOUR (across the road from St Luke's Lutheran Church) between Monday 22nd to Wednesday 24th September 7am to 4pm.  Late entries/deliveries may not be able to be displayed.

You are required to collect any unsold artwork from St Luke's Church at 10 Sydney St 11am to 2pm on Monday 13th October.  Or from Graceville Centre Reception, 5 Sydney St NAMBOUR (across the road from the Church) Tuesday 14th to Friday 17th October between 8am-4pm.

We prefer you pay for raffles and artwork via this website.  We use the Stripe payment gateway, used by millions of companies worldwide.  Further information on their security can be found here.

Receipts will be automatically generated for all payments made.

For entry to workshops, please present your confirmation email at the desk in the exhibition hall - you will receive an entry ticket once payment has been made.  For raffle ticket purchases, your online raffle ticket purchase, tickets/numbers will be emailed to you.

Please photograph your piece/s with a white background in natural light.  Images should be square, ie 600px x 600px with a maximum file size of 3mb.

We may need to crop and resize your images or re-photograph your artwork once received, to fit the file format of the online store.

We are acting as the intermediary between our artists and purchasers and any transactions constitute a private sale.  We and/or the artists do not offer refunds on any purchases.

Private sales

Most consumer guarantees don't apply to one-off sales between 2 people, where the seller isn't running a business.  Examples include sales at a garage sale or fete, or individuals selling through online marketplaces like Gumtree or Facebook Marketplace.

However, the following consumer guarantees do apply to these private sales:

• title to the product
• undisturbed possession
• no hidden debts or charges

For further details, please refer to the ACCC website. 

That's fine.  We will take photos of your piece/s when you deliver them to us.

If you are an individual and not registered for GST - no.  However, before we can make payment to you for any sales, you will need to complete an ATO Statement by a Supplier.  Instructions can be found here.  You can print and complete this form, then either scan or take a photo of the form and email it to [email protected].  Most of our artists select the box that the supply of artwork is wholly of a private or domestic nature (from the supplier's perspective). 

Yes, we charge 10% commission on all sales.  This will be deducted from any payments owing to you for artworks sold during the event.

We need your bank account details in order to pay you (less our 10% commission) for any pieces you sell.  You can provide these when submitting details of our artwork/s, via email when submitting details of your artwork or after you have sold any artwork*.  We require all bank details in writing, we cannot accept details verbally.  Payments for sold artworks will be processed into nominated bank accounts generally within 3 weeks of the event ending.

Please refer to our privacy policy for details on the security of your personal information..

In the event that incorrect bank account details are provided to us, we cannot reverse direct credits and payments for sold items will be forfeited.

*  If you provide bank details after your artwork is sold, please note that payment may be delayed.

A tax-deductible donation is any donation over $2 that was not given in exchange for goods or services.  Examples of payments that are not tax-deductible include:

• Registration fees
• Purchases of raffle tickets
• The cost of attending fundraising 
• Any funds donated from outside of Australia

Therefore, payment for artworks, registration, raffles & events is not tax-deductible.

If you purchased at the Festival your purchase will be available for collection from St Luke's Lutheran Church  between 12noon to 2pm or Monday 24 June between 11am to 2pm.  Or from Graceville Centre Reception, 5 Sydney St NAMBOUR (across the road from St Luke's Lutheran Church) Tuesday 25 to Friday 28 June between 8am to 4pm - please bring proof of purchase with you.

If you have purchased online, your purchased piece will be displayed at the exhibition and depending on which option you choose, will either be dispatched to you via TNT/Fedex couriers or you may choose to collect from us after the festival finishes.  To purchase delivery, please select the Freight/Delivery item showing in the shop and add this to your cart.  The delivery fee of $25 is per item - please see the shop page for more details.

Any donations or payments you make will appear as Lutheran Church of Australia Queensland District on your bank statement.  This is because the Graceville Art Festival is being managed by Lutheran Services (Graceville Centre).  Lutheran Services is the community services arm of the Lutheran Church of Australia Queensland District.

All funds raised by the Graceville Art Festival helps fund creative programs and community participation for our clients.

The Graceville Art Festival website uses SSL technology to encrypt your personal data when it is transferred from your browser to the website. Your personal details are protected on our services, which are PCI DSS (Payment Card Industry Data Security Standard) compliant. We never store any credit card details on our servers.

We use the Stripe payment gateway, used by millions of companies worldwide.  Further information on their security can be found here.

Lutheran Church of Australia Queensland District accept no responsibility for damage or loss thereof for any artwork or personal belongings of festival attendees and exhibitors.  We recommend private insurance for any such eventuality.

Please refer to our raffle terms and conditions for details on purchasing tickets and how winners are drawn.

The promoter of this event is Lutheran Church of Australia Queensland District ARBN 051 602 996 (incorporated in Queensland) trading as Lutheran Services ABN 47 291 464 804.  The Lutheran Church of Australia Queensland District is a registered charity, is Tax Exempt and a registered Deductible Gift Recipient.  All donations over $2.00 are tax deductible.  Graceville Art Festival and Lutheran Services logos are trademarks of Lutheran Church of Australia Queensland District.

Unfortunately there will be no online shop this year. All artwork will be available to purchase in person at our Festival from 8th - 12th October 2025. 

Every submission will automatically be entered into the Art Prize competition unless you select the 'Opt Out' button at the bottom of the submission form. 

We will only accept a maximum of 3 pieces for all artwork that requires a panel. Artists submitting artisian products are allowed 1/2 a table space to display Art Prize submissions. Please submit your top 3 pieces first on your submission form. 

Simply, yes! We welcome all forms of art! From canvas paintings, photography, drawings, artisian products, live art etc. 

The Art Prize winner will recieve $2,000.

We will have a panel of three judges who will attend our art festival to vote for the art prize winner. 

Click on the link to view our judges - Meet the Judges